Terms and Conditions

1 Acceptance Of Terms

• 1.1 Your access to and use of www.artinoffices.com ("the Website") and any Services referred to in Clause 2, is subject exclusively to these Terms and Conditions. You will not use the Website/Services for any purpose that is unlawful or prohibited by these Terms and Conditions. By using the Website/Services you are fully accepting the terms, conditions and disclaimers contained in this notice. If you do not accept these Terms and Conditions you must immediately stop using the Website/Services. The term "Art in Offices Limited" or “us” or “we” refers to the owner of the website Art in Offices Limited incorporated in England under number 7954605. The term “you” refers to the user or viewer of our website.
• 1.2 We reserve the right to update or amend these Terms and Conditions at any time and your continued use of our Website and Services following any changes shall be deemed to be your acceptance of such change.  It is therefore your responsibility to check the Terms and Conditions regularly for any changes.

2 The Services

Art in Offices are an international art consultancy, whose core services are designed to provide bespoke consultancy services, the provision of artwork to buy, rent and commission, creative event, plus the creation and implementation of strategies such as place making, CSR and engagement or art prizes.  

Art in Offices can provide its core services of buying, renting and commissioning art in any country.  Our event and strategy services are subject to client location and we reserve the right not to provide these services outside of the UK).

• 2.1 Art in Offices services are described as, but not limited to:
  • The provision of artwork for sale
  • The provision of Artwork rentals
  • The provision of artwork subscriptions (rotating artwork sets at regular intervals)
  • Art Consultancy and strategy
  • Commissioning artwork for private spaces such as offices and hotels
  • Commissioning artwork for public spaces
  • Art Collection Management
  • The creation of art strategies for the purpose of art investment
  • The creation of art strategies to link with Corporate Social Responsibility policies and other charity projects
  • The creation of and running of art prizes and awards
  • Creative teambuilding workshops

3 SALE

• 3.1 Terms of Sale: The works represented on this website are original works which means that they are a one off or a very limited print run.  In all transactions with Art in Offices Limited – including but not limited to art rentals, subscriptions and purchases – you agree and accept that the website image is an accurate reflection of the physical work rented or purchased from Art in Offices Limited (damages to artwork are excluded from this clause and are subject to separate terms as specified in Section 5.2).  

• 3.2 In negotiating with Art in Offices Limited and/or during any terms of contract with us – including but not limited to art rentals, subscriptions, and purchases – you agree not to directly contact any artists that are listed on the Art in Offices Limited website (www.artinoffices.com) or otherwise contracted with us.
• 3.3 For all sales, we require a 50% deposit prior to delivery and the balance paid in full within 7 days of delivery.
• 3.4 All sales are final and non refundable
• 3.5 For all bespoke commissions, we require a 50% non-refundable deposit to cover artist costs and time. The balance will be due 7 days before delivery.
• 3.6  In the case of Commissions, work in progress photographs will be provided at three intervals, and at these points YOU as the client have a chance to feedback and make changes.
• 3.6.1 Any changes made after the third work in progress report will be charge at £600 per additional days’ work for the artist and £600 as an admin fee for Art in Offices.

• 3.7 Artworks can be bought at the end of the rotation period or in the 12th month of the contract (whichever is sooner).
• 3.8 Any discount offered on sales will be no greater than 10%

4 Rentals

• 4.1 All rental contracts, rotations or otherwise are for an initial length of 12 months. All subsequent rentals are also for a contract length of 12 months unless otherwise agreed between Art in Offices and The Client, in writing, no less than one month in advance of the renewal date.
• 4.1.1 Within the 12 month contract period, artworks can be rotated every 3, 4 or 6 months.  This rotation length will be pre-determined at the outset of the relationship and will be confirmed in the loan agreement documentation.
• 4.1.2 Clients will be sent advance notice of the rotation dates in writing, a month in advance and they will be listed on their loan agreements documents.
• 4.1.3 Clients will be sent a loan agreement in advance of the rental installation date, which lists the clients location and contact details, a list of each work on loan and their rental price, details of the additional logistics and admin costs, and any specific terms and conditions.  The monthly rental fees will be listed on this documents, as well as any monthly admin fees for the rotation service.
• 4.2 If clients are rotating their artwork, they are able to extend the rotation for the same amount of time or more, by giving Art in Offices no less than one month’s notice.
• 4.2.1 If the client provides less than one month’s notice of their intention to renew, extend, rotate or terminate, Art in Offices will automatically renew the existing contract for a further month and will charge a further month’s fees.  These will be the same fees as listed on the most recent rental contract.
• 4.2.2 Rental Subscriptions will have the rotation dates laid out in the contract, for the avoidance of doubt.
• 4.2.3 Any contract or loan agreements between Art in Offices and the Client must be signed and returned before installation can take place.
• 4.3 All rental and subscription contracts require a months rental fees to be paid in full in advance of installation.
• 4.4 In the case of long-term rentals of 12 months or more, clients will be required to pay administration, shipping and logistics costs in advance of the installation, and again whenever the installation is changed or removed after the initial 12 month period.  This sum will be quoted for in advance of the installation.
• 4.4.1 In the case of artwork rotation contracts (otherwise known as subscriptions), the client will pay artwork rental fees each month and also pay for the administrative fees (see clause 5.4) each month, creating one monthly subscription price.
• 4.4.2 Fees for the art technicians and installation staff are to be paid for in advance of installation.  These fees will be pre-determined and laid out in the quote and loan agreement.
• 4.3 Unless otherwise agreed, The Client will pay Art in Offices each month.  Fees should be received no later than the last working day of each month.
• 4.3.1 Clients are able to request that fees are charged on a quarterly, biannual or annual basis.
• 4.3.2 late payments are subject to late payment fees (see clause 7)
• 4.4 One months notice is required to cancel the contract at the end of the 12 month period. If less than a months notice is given, the contract will be automatically extended by 3 months on a rolling basis.

5 Consultancy And Fees

All initial consultations are complimentary and include: one visit to your office by a member of our team, one initial proposal of artwork suggestions, mock-ups of artwork in situ, budgets and quotes based on our artwork suggestions.

• 5.1 In the case of rentals, all initial consultations are complimentary subject to the following terms:  Art in Offices will provide two initial proposals, which include a full artwork curation with three price options, mock-ups of artwork in situ, budgets and quotes based on our artwork suggestions.
• 5.1.1 This complimentary consultation will be based on one initial brief per company.  It does not include new projects within the same company.
• 5.2 After the provision of two proposals, based upon the initial brief, said prospective client will be liable to pay Art In Offices a rate of £600.00 for any/each additional proposal thereafter. This is to cover our time and efforts.
• 5.3 After The Client has signed a contract or loan agreement with Art in Offices, all consultancy fees will be charged for within the monthly administrative costs.
• 5.4 As per clause 4.4, in the case of long-term rentals (12 months or more), clients will be charged for fixed costs in addition to artwork rental costs, which must be paid in advance of installation.  These fixed costs include charges necessary and pertinent to carry out the installation and continue our on going services, including but not limited to: art technician fees, insurance costs, framing, packaging, , logistics and shipping costs.  
• 5.4.1 These costs will be quoted for in advance of installation and upon signing any contract or loan agreement, you agree to paying these fees in full according to the payment schedule on the invoice.
• 5.4.2 Any changes to these fees will be sent in writing to The Client.
• 5.5 As per clause 4.4.1 in the case of rotating rental contracts (otherwise known as subscriptions), the client will pay the fees listed in clause 5.4 at a proportional rate over the duration of the 12 month contract.  These will be included in the monthly charges sent via invoice.
• 5.5.1 Art technician fees must be paid in full and in advance of installation.
• 5.5.2 For weekend installation, Art in Offices will charge weekend rates for art technician staff and any or all Art in Offices members present.
•  5.6 For new briefs and projects, which are outside of the existing scope of works, additional fees will be charged.  Existing clients will be charged a rate of £300 per day of work or £600 for larger projects (over 9 artworks), and £300 for site visits.  
• 5.7 We reserve the right to also charge for other staff’s time depending on their involvement (for example researching shipping costs and framing and liaising with artists).
• 5.8 For any and each change made to the artwork, installation date or other service, after the contract has been sent for signing, we will charge the client £50 per change.
• 5.9 Rental fees are always 4% of the retail price of the artwork, in the case of original artworks.  In the case of artworks bought in for specific projects, we reserve the right to charge the client on a different fee structure.
• 5.10 In the case of rentals and subscriptions, clients will be required to make 12 full payments of the agreed fees.  
• 5.11  For consultancy and strategic services, Art in Offices will charge the client £600 for the initial consultation, and then £600 per staff member for each additional day of work relating to the consultation and client brief, plus any additional necessary costs required for project completion, such as travel costs and marketing costs.  These will be discussed and agreed upon in advance.
• 5.12 Client must pay any invoices sent within 30 days of the invoice being sent or they will be subject to late payment fees.
• 5.13 Should you wish to engage with Art in Offices on an exclusive basis as your art advisor, then the following fees are applicable  and will be notified to the client and agreed in advance.  For the avoidance of doubt, this clause shall apply where the Client elects not to engage Art in Offices on a consultancy basis as set out in clause 5.1 – 5.3.
• 5.14 Art in Offices will charge clients a half day rate of £300 for time spent visiting offices, building sites, galleries and other relevant sites or businesses, in relation to the supply of artwork to your business.
• 5.15 Art in Offices will charge clients a half day rate of £300 for the time at art fairs, art galleries and artist studio visits.
• 5.16 Art in Offices will charge clients a day rate of £600 for time spent on research, advice, strategy, curation and document creation

6 Events

• 6.1 Art in Offices will provide Client’s who are on a rotating art subscription contract, with one complimentary event per rotation.  These events are to be chosen from our event menu on the website.
• 6.2 Client who purchase artwork or who rent long term must pay for events as a stand alone item.
• 6.3 Clients who wish to use only our events services will have a quote for the costs sent to them, based on the number of participants.
• 6.4 Art in Offices will provide all the materials necessary for the workshop.  We will not provide food, beverages or catering equipment.

7 Late Payments

• 7.1 In the case of late payments, where the client has made no effort to inform Art in Offices of late payments, Art in Offices will charge a daily rate of interest in line with HMRC's late payment guidance which, for the avoidance of doubt, is 8% plus the Bank of England base rate. This is the Annual Statutory Interest.
• 7.2  In the case where the client is late in paying for 2 months or more, Art in Offices will invoice for the annual amount to be paid at once, and the ability to pay in monthly instalments will be revoked.

• 7.3  If no payment has been received for 3 months or more, Art in Offices will remove the artwork from your office and you will be liable to pay for the whole annual amount that remains.

8 Delivery Of Work

• 8.1  Artwork prices do not include cost of packaging and delivery which are charged in addition. Shipping costs are calculated from the point of dispatch to your office address.  Delivery address details, timing, costs and any special options will be confirmed by phone or email prior to delivery.  
• 8.2 Art in Offices will provide you with accurate shipping and packaging costs within the final quote that you agree upon.  These quoted costs will be invoiced for directly to your company.
• 8.3  In the case of long term rentals (12 months or more) or purchases, you will be required to pay the costs for shipping and delivery in advance of the artwork being installed and upon the removal of the artwork at the end of the term.
• 8.4 In the case of subscriptions, the cost of delivery will be spread across the monthly fees, which are limited to the 12 months of the contract.
• 8.5 Delivery of Artworks may occur up to a week before the installation date.  This will be pre-arranged and pre-agreed between the Client and Art in Offices.
• 8.5.1 In those cases where artwork is pre-delivered, we will require our clients to sign for packages received with the delivery companies, and store the artwork in a safe and dry area of the office.
• 8.6 You may be required to sign for the delivered package so it is your responsibility to inspect the work on delivery.  If your work should arrive damaged please record the damage in detail with the person making the delivery, and contact us immediately by phone or email.  We recommend that you photograph any damage to the external packaging before opening and of the work when opened.  We will refund or if possible replace any damaged works.

9 Installation Of Work

• 9.1 Please note that in both negotiations and contracted work with Art in Offices Limited, you permit us to arrange the date of installation of any artwork, and that Art in Offices Limited may use their own contractor(s) to arrange the collection, packing, delivery, and installation of any and all artwork(s).
• 9.2 Clients must give Art in Office at least 2 weeks notice if they require the art technicians to be DBS checked.  This cost will be charged to the client.
• 9.3 Our art technician team are all professionals hired for their skills.  By agreeing to use Art in Offices services, you agree to allow us to use the freelance staff of our choice to install your work.
• 9.4 A member of the Art in Offices team will be on hand to supervise installation and rotations in most instances.  This will not always be the case for deinstallations.
• 9.5 The client may have to arrange parking, permits and temporary parking for deliveries, and should inform their building operation team and security teams in advance of our arrival.   ‍
• 9.6 A delivery schedule can be provided for the Client and their building manager, but this is subject to last minute changes due to traffic, weather conditions and the competence of the logistics company.
• 9.7 If you require artworks to be moved in the office, after the installation date, we will charge the Client additional fees for the time and travel costs of the art technicians, and any costs to cover staff time in arranging further logistics and booking art technicians.

10 Insurance

• 10.1 Art in Offices Limited agrees to provide insurance for artworks leased and on loan to clients provided that:
• 10.1.1 You have signed a loan agreement or contract with Art in Offices.
• 10.1.2 The office is locked to visitors out of hours.
• 10.1.3 If the building must be locked to visitors outside of office hours or there must be onsite security present.
• 10.1.4 The reception is staffed during office hours.
• 10.1.5 The client takes responsibility for the actions of your visitors to your offices.
• 10.1.6 The client agrees not to move the artworks themselves.  If you move the artwork to a location not listed on your contract, you will have annulled and voided any insurance cover we provide, and you will be charged a fine of £250 plus any costs incurred by Art in Offices in recovering the artwork, and if the artwork(s) are damaged as a result of your action, you will be liable to pay us the full artwork retail value within 30 days.
• 10.1.7 The client has insurance to cover the liabilities of its visitors, staff and any contracted staff such as cleaners, for damage caused to the artwork as a result of their actions.
• 10.1.8 The client agrees not to clean the artwork or allow it to be cleaned by their contractors.  You must request Art in Offices to clean the artwork.
• 10.2 Clients with rental contracts will be charged a monthly 3.5% charge for insurance, based on the cost of the artwork they are renting.  This charge covers the policy Art in offices has in place to protect your artwork.
• 10.3 once the artwork has been sold to you and is in your possession, you are responsible for insuring and caring for it.

11 Website

• 11.1 Your access to and use of www.artinoffices.com ("the Website") and any Services referred to in Clause 2, is subject exclusively to these Terms and Conditions.  You will not use the Website/Services for any purpose that is unlawful or prohibited by these Terms and Conditions.  By using the Website/Services you are fully accepting the terms, conditions and disclaimers contained in this notice.  If you do not accept these Terms and Conditions you must immediately stop using the Website/Services.  The term "Art in Offices Limited" or “us”  or “we” refers to the owner of the website Art in Offices Limited incorporated in England under number 7954605.  The term “you” refers to the user or viewer of our website.

• 11.2 The Website may provide communication tools such as email, bulletin boards, chat areas, news groups, forums and/or other message or communication facilities ("the Services") designed to enable you to communicate with others.  Unless stated otherwise the Services are for your commercial (office) use and in some cases personal use, in the case of the home office services.

12 Acceptable Use

• 12.1 You acknowledge that all information, text, graphics, logos, photographs, images, moving images, sound, illustrations and other materials ("the Content"), whether posted publicly or transmitted privately, are the sole responsibility of the person from whom such Content originated.  We do not control or endorse the Content and cannot guarantee the accuracy, integrity or quality of such Content and you acknowledge that by using the Services you may be exposed to Content that is offensive and/or indecent.  The website will not be liable in any way for any Content or for any loss or damage of any kind resulting from the use of any Content transmitted via the Services and you agree to bear all risks associated with the use of any Content, including any reliance on the accuracy or completeness of such Content.
• 12.2 In using the Website/Services you agree not to:
• 12.2.1 use the Services to send junk email, spam, chain letters, pyramid schemes or any other unsolicited messages, commercial or otherwise;
• 12.2.2  post, publish, distribute or disseminate material or information that is defamatory, infringing, obscene, indecent, threatening, abusive, harassing or unlawful;
• 12.2.3  post, publish, distribute or disseminate material or information that incites discrimination, hate or violence towards any person or group on account of their race, religion, disability, nationality or otherwise;
• 12.2.4  threaten, abuse, disrupt, stalk or otherwise violate the legal rights (including rights of privacy and publicity) of others;
• 12.2.5  use any information or material in any manner that infringes any copyright, trademark, patent or other proprietary right of any party;
• 12.2.6  make available or upload files that contain a virus, worm, trojan or corrupt data that may damage the operation of the computer or property of another;
• 12.2.7  collect or store personal information about others, including email addresses;
• 12.2.8  advertise or offer to buy or sell goods or services for any commercial purpose, unless such communication facility specifically allows such messages;
• 12.2.9  impersonate any person or entity for the purpose of misleading others;
• 12.2.10  violate any applicable laws or regulations;
• 12.2.11  use the Website/Services in any manner that could damage, disable, overburden or impair the Website/Services or interfere with any other party’s use and enjoyment of the Website/Services;
• 12.2.12  post, publish, distribute or disseminate material or information that you do not have a right to transmit under any law or under contractual or fiduciary relationships (such as inside information or confidential information disclosed in the course of employment or under a confidentiality agreement);
• 12.2.13  attempt to gain unauthorised access to any of the Services, other accounts, computer systems or networks connected to the Website/Services through hacking, password mining or any other means.
• 12.3 We have no obligation to monitor the Services but shall be entitled to review materials posted to a communications facility and, at our sole discretion, to remove any material that breaches these Terms and Conditions or is otherwise objectionable.

9 Termination

We have the right to terminate your access to any or all of the Services at any time, without notice, for any reason, including without limitation, breach of these Terms and Conditions. We may also at any time, at our sole discretion, discontinue the Website/Services or any part thereof without prior notice and you agree that we shall not be liable to you or any third party for any termination of your access to the Website/Services.

• 9.1 Should you wish to terminate your services with Art in Offices, you are required to provide written notice, one month prior to the end of your contract.

13 Termination

• 13.1 We have the right to terminate your access to any or all of the Services at any time, should the Client fail to uphold the requirements laid out in any contracts or loan agreements.
• 13.2 we have the right to terminate our services and the remove the artwork should the client fail to pay us for 3 consecutive months.  
• 13.2.1 The Client will still be charged for the full rental fees for the whole period listed in the contract, and they must be paid for in full.  This is because we are legally obligated to pay our artists, with whom we also have contracts.  
• 13.3 Should you wish to terminate your services with Art in Offices, you are required to provide written notice, one month prior to the end of your contract.
• 13.4 Should the Client wish to terminate Art in Offices services, they must give us no less than one month’s notice before the end of the contract date, otherwise Clause 4.4 will be enacted.

14 Severance

If any of these Terms and Conditions should be determined to be invalid, illegal or unenforceable for any reason by any court of competent jurisdiction then such Term or Condition shall be severed and the remaining Terms and Conditions shall survive and remain in full force and effect and continue to be binding and enforceable.

15 Links To Third Party Websites

The Website/Services may include links to third party websites that are controlled and maintained by others.  Any link to other websites is not an endorsement of such websites and you acknowledge and agree that the website is not responsible for the content or availability of any such sites.

16 Privacy And Cookies

We are committed to responsible data management and subscribe to the principals of the data protection legislation in the United Kingdom.  We are committed to maintaining the privacy of our users and maintaining the security of any personal information received from you.  If you register for any of the Services you will be asked to provide basic personal information.  The information provided by you is not available for sale or use by third parties.  The information is used solely for notifying you of changes or updates to the Website/Services.

17 International Use

You agree to comply with all applicable laws regarding the transmission of technical data exported from the United Kingdom or the country in which you reside (if different) and with all local laws and rules regarding acceptable use of and conduct on the Internet.

18 Intellectual Property Rights

• 18.1 The Website and its content (including without limitation the Website design, text, graphics and all software and source codes connected with the Website and the Services) are protected by copyright, trade marks, patents and other intellectual property rights and laws.  In accessing the Website you agree that you will access the contents solely for your personal, non-commercial use.  None of the content may be downloaded, copied, reproduced, transmitted, stored, sold or distributed without the prior written consent of the copyright holder.  This excludes the downloading, copying and/or printing of pages of the Website for personal, non-commercial home use only.
• 18.2 We do not claim ownership of any materials you post, upload or submit to any publicly accessible area of the Services. However, by doing so you are granting us a world-wide, royalty free, non-exclusive license to copy, distribute, transmit, reproduce, publicly display, edit, translate or publish such Content for as long as you elect to display such Content via the Services.  The license shall be terminated when such Content is deleted from the Services.
• 18.3 All Intellectual Property regarding the artist's artworks are protected by copyright, trade marks, patents and other intellectual property rights and laws.  In accessing the Website you agree that you will access the contents solely for your personal, non-commercial use.  None of the content may be downloaded, copied, reproduced, transmitted, stored, sold or distributed without the prior written consent of the copyright holder.  This excludes the downloading, copying and/or printing of pages of the Website for personal, non-commercial home use only.

19 Indemnity

You agree to indemnify and hold the website harmless from and against any breach by you of these Terms and Conditions and any claim or demand brought against the website by any third party arising out of your use of the Services and/or any Content submitted, posted or transmitted through the Services, including without limitation, all claims, actions, proceedings, losses, liabilities, damages, costs, expenses (including reasonable legal costs and expenses) howsoever suffered or incurred by us in consequence of your breach of these Terms and Conditions.

20 Disclaimers And Limitation Of Liability

• 20.1 Use of the Website/Services is at your own risk.  The Website/Services are provided on an "AS IS" and "AS AVAILABLE" basis without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy.
• 20.2 To the extent permitted by law, we will not be liable for any indirect or consequential loss or damage whatsoever (including without limitation loss of business, opportunity, data, profits) arising out of or in connection with the use of the Website/Services.
• 20.3 We will endeavour to the best of our ability to ensure that content will be accurate or reliable, that the functionality of the Website/Services will be uninterrupted or error free, that defects will be corrected or that the Website/Services or the server that makes them available are free of viruses or anything else which may be harmful or destructive.
• 20.4 Nothing in these Terms and Conditions shall be construed so as to exclude or limit the liability of the website for death or personal injury as a result of the negligence of the website.
• 20.5 Nothing in these Terms and Conditions shall affect your statutory rights as a consumer. 

21 Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the law of England and you hereby submit to the exclusive jurisdiction of the English courts.